Creating a Plan for Your Internal Business Move: Key Factors to Consider

In Singapore, moving your office even within the same building may sound complex, but it is way better than shifting your business to a new city or country. Moving internally means moving your office to the same building but on a different floor or across the hall. This shifting can be overwhelming, but with the right planning and execution, you can make your internal move simpler. No matter whether you shift to a bigger office space or upgrade to a better layout, moving can have a big impact on your employees and on their morale.

Business expansion, better functional layout, or closer to other departments are some of the major reasons due to which many companies move. No matter what the reason for your move, relocating internally offers a great opportunity to refresh or upgrade your business environment and create a layout that fits your current needs.

Relocating offices in the same building ensures minimal work disruption, flexibility to adapt, and low costs for hiring Office Movers in Singapore. Even though it is a short move, it also requires careful consideration. In this blog we will discuss the essential steps to managing your internal move. Let’s get down to them!

Plan in Advance

No matter how complex your move is, with advance planning everything can be handled smoothly. So, start planning your move at least 3–4 weeks before your move. While planning, you should keep a few things in your mind.

Create a timeline: Create a list of all the tasks to be involved in the moving process. Set realistic timelines for every task. What task comes after which one? Which department will be moving first and last? This will help you to be prepared mentally and physically for the move.

Fix a budget: Once you are done with the checklist, now it is time to decide upon the budget. While fixing a moving budget, explore all the aspects of your move, including hiring the best packers and movers in Singapore, staff overtime, storage services and others.

Distribute your responsibility: Now it’s time to distribute the responsibility among different departments that who will coordinate with the service provider, and who will manage the communication, and so on.

Coordinate and Communicate with your Team

Communication is the key to a successful move. Inform your employees about your internal relocation setup as soon as possible.

Make sure everyone knows what’s happening. Ensure that everyone is aware of office moves. Give them details about the timing of the move so that they can contribute to this shifting process in the best possible way. To get your employees onboard about the moving process, explain to them the reason for your move, whether you are moving for bigger space, better functionality, or something else. Moreover, explain to them in advance what they need to pack, so there can be no last-minute hassle.

De-clutter and Organize

There can be no perfect time to de-clutter unnecessary office belongings than your internal move. Give your employees some time to de-clutter items such as:

Outdated files: Sort out the files that are outdated and old files that you don’t need anymore.

Old equipment: Get rid of unused or damaged office equipment that is no longer in use.

Personal Belongings: Ask your employees to de-clutter their unnecessary personal belongings before the move.

Hire Professional Help

Hiring the best Office Moving Services in Singapore for such a short move may sound unnecessary, but with movers you don’t have to worry about handling big files, large furniture, and other equipment.

When choosing the moving company, make sure the company is well-experienced office movers, such as Agarwal Movers Singapore, and that they know how to manage office files, heavy furniture and electronics. Make sure moving professionals are well-equipped with all the necessary equipment and tools, such as moving carts, dollies and others, to ensure damage-free movement.

D-Day Planning

On the moving day, try to stay organized. That will help you minimize your moving stress. On D-Day, assign a coordinator who can oversee every step of your move and be able to address the questions. Before your movers arrive, make sure that everything is ready and all the electronics and equipment are de-attached from the plug.

Once, go and check your new moving space and ensure that everything is clean and ready to move there. Book your building elevator for your move and ensure that there is a clear path for movers to access both the floors. This will help them to move to your office smoothly and quickly.

Conclusion

With the right preparation and execution of a plan, you can ensure a smoother office internal relocation experience. Shifting your office to a new space will provide a new and positive space for your company to grow. No matter what your moving reason is, by using the above-mentioned tips such as advance planning, hiring professional movers and packers Singapore, you can undoubtedly make your move a hassle-free experience.